One of the most important parts of any event is the venue you select. The venue sets the tone and feel for your event and your guests. With these tips, you can choose the best place to host an event in your area.
1. Venue packages. Whether you're planning a wedding, corporate brunch or a social event, most venues offer packages and if not, inquire why. You should be able to at least have access to some type of pricing structure that tells you how much it is to rent the hall, how much it should be for food and drinks, and if they have any decorative services that you can use to your advantage. Choosing a venue with complete packages can help to save you time and money as you won't have to go searching for a caterer and décor expert as well.
2. Consider the onsite accommodations. This is an important thing that is generally forgotten when people try to find a venue, particularly for a wedding. You will want to make sure that they have some type of onsite accommodations for your guests, whether it's inn rooms or special hotel rooms. If not, you should consider hiring transportation to make sure that everyone that is drinking can safely return home or to their hotel. Remember, weddings are typically filled with alcohol and the last thing that you will want to worry about is friends and family drinking and driving.
3. Setting up visits. In order to make sure that a venue is the right place for a wedding or other event, you're going to have to set up multiple visits to see the property. First, you're going to want to see the place in person as pictures on the internet might not do it justice. Second, you may need to measure and map out the room so you know where all of your tables are going to go and where you'll be able to place your décor. In the event that a venue doesn't allow you to visit their property more than once, it's time to start looking elsewhere.
4. Don't commit immediately. You're all excited and you think you've found the perfect place. However, the venue that you find right off the bat might not be the right one for you. It may be beautiful and appear to have everything that you want but it could also be too expensive and lacking in key elements such as tables and chairs, audio/video hookups, sufficient room for seating, and more. The worst thing you can do is reserve a venue that doesn't have everything you want and need for your special day. Even if you think you've found "the one" keep looking for a few days as you just might find something more inclusive.
Once you take these tips into consideration, you'll be more prepared to select the perfect venue for your special occasion.
Staci Franklin is the owner and founder of It's Your Day! Weddings and Special Events. Since 2006, her company has been providing event management services for weddings, social and corporate events, fundraisers, tradeshows and group travel.